Easy Tips for Stress-Free Bookkeeper and CPA Meetings: A Guide for Womenpreneurs

Alright womenprueners - success in business looks different in many different ways. That could be hitting or exceeding a revenue goal, freeing up your time, having systems in place for your business… However, it could also look like SMOOTH meetings with your bookkeeper or CPA. I know that end-of-the-year meetings with your bookkeeper could make you nervous but what if I told you that these meetings don't have to be the stuff of nightmares? With a few smart strategies up your sleeve, you can turn them into productive, stress-free, and even enjoyable conversations! Let’s dive into how you can stay ahead of your books and collaborate effectively, turning those potentially tense meetings into a stress-free discussion.

Knowledge Is Power: Understand Your Finances

Understanding the basics of your business finances is key. You don't need to be a numbers expert, but getting a grip on the basics – like what cash flow is, how profit and loss work, and what those balance sheets are really saying – can make a world of difference. When you understand your finances, you'll feel more in control and confident during discussions. This should be one of your game-winning strategies this year!

Be Proactive, Not Reactive

Waiting until the very last minute to look at your financial statements is one of the ways you welcome stress and anxiety… We have ALL been there! Instead, be proactive. Regularly review your financials, even if it’s just a quick glance every week. This way, you’re on top of any issues that might pop up, and you can address them before they turn into big problems.

You also want to keep the lines of communication open with your bookkeeper or CPA. If something doesn’t make sense, ask questions. If you're worried about a particular aspect of your finances, bring it up. Remember, your bookkeeper or CPA is there to help you understand and manage your finances, not just crunch numbers.

Regular Check-Ins

Instead of only meeting once a year (usually around tax time), schedule regular check-ins. These don’t have to be long, drawn-out meetings – sometimes just a quick call or video chat can do the trick. Regular check-ins help you stay aligned with your financial goals and keep surprises to a minimum. You have to remember that your CPAs and bookkeepers are your resources, but YOU are in charge of your money story. Check-in and stay organized often!

This one can't be stressed enough. Also, good record-keeping is the backbone of smooth financial management. Ensure you're keeping track of all your business transactions, receipts, and financial documents. It makes life easier for you and your bookkeeper/CPA and ensures that your meetings are based on accurate, up-to-date information.

Learn from Your Meetings

Treat each meeting as a learning opportunity! What insights can you gain about your business’s financial health? Are there areas where you can cut costs or increase revenue? Use these insights to make informed decisions and strategic plans for your business.

Pro Tip: Prepare an agenda prior to your meeting. Set clear objectives for what you want to achieve in each meeting. It keeps the conversation focused and productive, ensuring that you cover all the important points.

During your meetings, jot down key points, action items, and any questions that might need further clarification. After the meeting, review your notes and follow up on any action items. This helps keep you accountable and ensures that nothing slips through the cracks!

The Takeaway

Meetings with your bookkeeper or CPA don’t have to be something you dread. With a little preparation, organization, and the right mindset, they can be incredibly productive and enlightening. Remember, the goal is to have a clear picture of your business’s financial health so you can make smart decisions and keep steering your ship toward success. You are the captain of your ship! 

Having your books in order is just one of the topics discussed in our 20-Step Business Structure Blueprint. If you're ready to structure your business for maximum personal protection and funding potential, download your free copy here!